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Add a Pupil

  • Updated

If a school is not synced to an MIS then users with Admin access still have the ability to add a new pupil manually.

Click on School from the left hand menu and the School Admin page opens. mceclip0.png 

By scrolling to the bottom of the page the Add a new pupil button will appear.

Clicking the button will cause a data entry page to appear.

 add_a_new_pupil.PNG

The form has a sequence of fields that should be completed - those that are required are marked by an orange dot.

mceclip1.png

The required personal information includes:-

  • UPN Number
  • Forename
  • Surname
  • Date of Birth
  • Date of Entry to the school
  • Year Group

Class Group and a Photo are both optional.

Required Census Information includes:-

  • Gender
  • Ethnicity
  • Attendance
  • First Language

Context information includes SEN status and SEN Need.

A series of tick boxes cover information regarding:-

  • Free School Meals
  • Pupil Premium
  • EAL
  • In LA care
  • Ever in car
  • FSM6
  • Service Child
  • Gifted & Talented

Finally, there is a text box for additional comments.

Once the required details have been completed the red ! Some Fields Required button becomes

update_pupil.PNG 

and can be clicked to save the data.

 

Functionality Notes:-

Details

  • Personal Information
    • UPN Number - Alpha numeric
    • Forename - Alpha numeric
    • Surname - Alpha numeric
    • Date of birth - Full date, uses calendar picker
      School entry date - Full date, uses calendar picker
    • Year Group - Opens window to select year group
    • Class Group - Opens window to select Class group. Uses the Classes added by the school
  • Pupil Photo - Upload a photo, opens file browser
  • Census Information
    • Gender - Opens window, select Male or Female
    • Attendance - Numeric entry
    • Ethnicity- Drop down selection
    • First Language - Drop down selection
  • Context
    • SEN - Opens window
    • SEN Need - Opens window
    • Free School Meals - Tick box
    • Pupil Premium - Tick box
    • English as an additional language (EAL) - Tick box
    • In LA Care - Tick box
    • Ever in care - Tick box
    • FSM6 - Tick box
    • Service Child - Tick box
    • Gifted & Talented - Tick box
  • Comments - Free text box limited to 255 characters
  • Cancel changes - Refresh/clear button
  • Update Pupil - Save changes button

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